CENTER MANAGER (0.5 FTE)
Company: University of Washington
Location: Seattle
Posted on: October 22, 2024
Job Description:
If you are using a screen reader and experience any difficulty
accessing our web pages, please call 206-543-2544 or email UWHires
and we will be happy to assist you.Benefits: As a UW employee, you
will enjoy generous benefits and work/life programs. For a complete
description of our benefits for this position, please visit our
website.The School of Nursing has an outstanding opportunity for a
Part-Time Center Manager for the de Tornyay Center for Healthy
Aging. This position will independently manage operations of the de
Tornyay Center for Healthy Aging, which promotes healthy aging
through research, education, and community relationships. Duties
include strategizing with the director to develop an annual plan
and budget for a self-sustaining center and managing multiple
complex budgets and sub-budgets for grants, scholarships,
endowments, and gifts. Reporting to the Center Director, the
incumbent will work closely with their SoN colleagues to carry out
the responsibilities of this position, including but not limited
to:DUTIES AND RESPONSIBILITIESOPERATIONS (30%)
- With delegated authority, authorize and monitor expenses and
assume general administrative management of the center.
- Strategize to develop an annual plan for a self-sustaining
center.
- Develop an annual calendar of center and aging-related meetings
and events.
- Based on the annual plan, draft annual budget, analyze fiscal
data, forecast projections, and prioritize expenditures,
activities, and work schedules.
- Draft quarterly progress and impact reports for the Associate
Dean of Research.
- Plan and participate in strategic planning sessions with the
director and, as appropriate, other faculty.
- Hire, supervise, and evaluate temporary and part-time staff and
student assistants.BUDGET (30%)
- Manage complex budgets including grant projects, endowments,
and gifts.
- Create a system to plan, monitor, and centrally coordinate
separate but interrelated center activities, cost share
documentation, student scholarships, and receipt of donations.
- Coordinate interdisciplinary and inter-institutional funds
management among multiple UW Center and related joint
activities.
- Manage multiple small grants awarded by the center to UW
faculty and students.
- Establish and administer sub-budgets, each with human subjects,
university, and federal granting agency compliance and tracking
requirements.
- Monitor salaries and make adjustments in compliance with union
requirements and graduate student/other salary
schedules.SCHOLARSHIP MANAGEMENT (25%)
- Manage the annual process for high-quality graduate and
undergraduate Healthy Aging Research scholarships.
- Draft and update scholarship applications as needed and
publicly advertise application information.
- Assist in recruitment and counseling of students at
orientations, during classes, and at public events.
- Convene scholarship review group and coordinate evaluation and
ranking of applicants.
- Communicate with applicants and awardees and identify faculty
mentors and curriculum.
- In coordination with Academic Services and UW Student Fiscal
Services, disburse funds to students and set up sub-budgets.
- Administer Predoctoral Scholarships in Gerontological
Nursing.
- Draft and coordinate scholarship reports including
post-graduate follow-up.
- Maintain Healthy Aging scholars database.
- Administer student conference travel scholarships.
- Collaborate with SON HR on gerontology-related postdoctoral
fellowship recruitments.OUTREACH AND OTHER DUTIES AS ASSIGNED
(15%)
- Work closely with the center Public Information Specialist to
facilitate center's outreach efforts and public
communications.
- Maintain ongoing communication with UW administration,
Advancement staff, donors, granting agencies, and the public.
- Review promotional and educational materials.
- Advise students, staff, and the general public regarding Center
and/or healthy aging events, programs, and scholarships.
- Plan executive committee and advisory board meetings, community
affiliate meetings, public seminars, and special events.
- Collaborate with donors and off-campus organizations and
community partners.
- Assist with the planning of center events including handling
payments, facilities, speakers, and promotional materials.MINIMUM
REQUIREMENTS
- Bachelor's degree in Business Administration, Public Health,
Health Administration, or related field; AND at least 3 years of
related experience.Equivalent education/experience will substitute
for all minimum qualifications except where there are legal
requirements such as license/certification/registration.DESIRED
QUALIFICATIONS
- Experience with UW grant and contract administration.
- Experience preparing manuscripts.
- Experience with donor relations and cultivation.
- Experience with Workday, Access, PowerPoint, EndNote, and/or
the REDCap survey tool.ADDITIONAL REQUIREMENTS
- Knowledge and skill with time management and organizational
practices to ensure all deadlines are met.
- Knowledge of sound financial principles and accounting
practices.
- Excellent written and verbal communication skills, and strong
interpersonal skills.
- Ability to handle confidential information with tact,
discretion, and diplomacy.
- Exhibit a proactive, service-oriented manner.
- Ability to research and synthesize information and communicate
it effectively.
- Ability to work independently and as part of a team, manage
priorities, and problem solve.
- Ability to thrive while working with a high volume of work and
critical deadlines.
- Ability to represent the director and the center in multiple
settings.
- Demonstrated accuracy and attention to detail in work
products.
- Demonstrated commitment to diversity, equity, inclusion, and
belonging.
- Professional level competency with general MS Office
applications.CONDITIONS OF EMPLOYMENT
- This position requires a fast-paced and flexible schedule,
independent follow-through, and problem-solving ability.
- Onsite in-person employment is required for this position due
to customer and donor interaction.Application Process: The
application process may include completion of a variety of online
assessments to obtain additional information that will be used in
the evaluation process.Committed to attracting and retaining a
diverse staff, the University of Washington will honor your
experiences, perspectives, and unique identity.To request
disability accommodation in the application process, contact the
Disability Services Office at 206-543-6450 or dso@uw.edu.Applicants
considered for this position will be required to disclose if they
are the subject of any substantiated findings or current
investigations related to sexual misconduct at their current
employment and past employment.
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Keywords: University of Washington, Kirkland , CENTER MANAGER (0.5 FTE), Executive , Seattle, Washington
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