Senior Executive Assistant - High Profile

Location: Seattle
Posted on: November 11, 2024

Job Description:

Key Responsibilities:

*Provides highly advanced administrative support to Executive Vice President or above.

*Organizes and prioritizes phone calls, inquiries and complex or high volume requests for information. Screens and prioritizes direct inquiries for senior executive.

*Leads and organizes highly complex activities such as team and cross-functional meetings, conferences and department activities.

*Acts as host and facilitator at meetings.

*Develops meeting agendas and takes and distributes minutes.

*Tracks and follows through on action items.

*Composes, types, signs and releases correspondence.

*May research background material and collect data for reports, meetings, events and correspondence. Creates various charts, tables, graphs and presentation materials, often containing confidential content. Edits copy for spelling, grammar and layout.

*Performs general administrative activities including organizing and maintaining filing systems; processing of paperwork, invoices and expense reports; prioritizing, distributing and acting on mail.

*Organizes both routine and complex domestic and international travel in compliance with company policies and procedures.

*Effectively manages executive and function master calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive, function and company goals and objectives.

*Regularly handles highly confidential, extremely complex and non-routine information.

*Supports budget process by reviewing and auditing department expenses as assigned.

*Coordinates budget and forecast requirements for business unit or consolidated department and provides research and analysis for variance reporting.

*Leads and executes special projects.

Summary of Experience:

Progressive administrative experience: 8+ years.

Providing support to executive level management or equivalent: 8+ years.

Project management: 8+ years.

Fast paced environment: 8+ years.

Knowledge, Skills and Abilities:

*Ability to interact with senior management and communicate effectively.

*Ability to effectively lead a team and influence others.

*Ability to communicate clearly and concisely, both orally and in writing, with attention to detail.

*Consistently demonstrated and advanced problem-solving skills.

*Ability to influence teams and individuals.

*Ability to exercise sound judgment and independent decision making.

*Maintains confidentiality regarding all matters and demonstrates a high level of integrity.

*Ability to work independently, as part of a team and as a peer leader.

*Expert proficiency in Microsoft Office Suite. Expert knowledge of general office administration, procedures and equipment.

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Kirkland , Senior Executive Assistant - High Profile, Administration, Clerical , Seattle, Washington